Streamlined Digital Platform for Guest Lifecycle Automation

Discover how our coliving management platform automates guest applications, bookings, and onboarding, reducing manual tasks and improving efficiency for hospitality managers.

Location:

CANADA

Industries:

OIL & PETROLEUM

Technologies:

Bubble.io

Services:

Insurance Premium Verification AutomationAudit Report GenerationData Extraction & Processing

Project Summary

We developed a comprehensive coliving management platform to digitize and automate the entire guest lifecycle — from online applications to room bookings, onboarding, and move-ins. Designed for hospitality operators managing shared living spaces, the platform supports multiple user roles, integrates seamlessly with tools like Wix, Calendly, and Stripe, and offers a multilingual guest experience across English and German.

THE CHALLENGES

Managing coliving applications and bookings manually posed significant operational challenges:

INEFFICIENT COLLABORATION

Fragmented systems hinder efficient vendor and contractor coordination.

LACK OF PREDICTIVE INSIGHTS

Without AI-powered analytics, maintenance remains reactive and costly.

ERROR-PRONE MANUAL TRACKING

Manual data collection methods lead to missed inspections and compliance risks.

SCALABILITY CONSTRAINTS

Legacy workflows struggle to support multi-site and large user environments.

Time-consuming processes

Manual tracking of guest statuses and follow-ups led to inefficiencies.

Fragmented systems

Room access setup, invoicing, and move-in tasks were scattered across disparate tools.

Scalability issues

Legacy workflows struggled to handle growing guest volumes and multi-location coordination.

Lack of automation

No centralized dashboard for Hospitality Managers or automated reminders for guests.

HOW HASHLOGICS SOLVED THE PROBLEM

We designed a role-based, centralized platform in Bubble that addresses these challenges through modular, automation-driven components:

Application and Booking Management

Collects applications via Wix, syncs to Bubble, and tracks meetings via Calendly or VideoAsk.

Guest Lifecycle Automation

Approvals/declines, room assignments, and editable multilingual email notifications (English/German).

Payment and Contract Integration

Stripe for payments, E-Signature for contracts, and Abacus for invoicing.

Pre-Move-In Automation

Custom checklists, room access setup, and onboarding reminders.

Centralized Dashboard

Real-time visibility into guest statuses and actions for Hospitality Managers.

BUSINESS VALUE

This solution empowers petroleum site operators to

educe manual tasks and errors in guest management.

Improve communication transparency and guest satisfaction.

Accelerate onboarding and move-in processes.

Scale operations across multiple locations with standardized workflows.

RESULTS & IMPACT

Manual Tasks

Reduced by

60%

Application Conversion Rates

Increased by

25%

Guest Onboarding Time

Improved by

30%

Communication Efficiency

Enhanced by

40%